Bakery Wholesale Ordering: At Cut-Off, Tomorrow’s Numbers Are Settled
Open Pantry is ordering software for wholesale bakeries. Cafés order through your own app, by email or by text; your cut-off closes the night; and the moment it passes you have tomorrow’s quantities totalled by product across every order — so the bake is decided by what was ordered rather than by what somebody counted at eleven at night.
- A cut-off that closes the night, set per day of the week
- Tomorrow’s quantities totalled by product the moment it passes
- Standing orders already in the count, not counted separately
★★★★★ Trusted by 600+ suppliers across Australia
The bake gets decided by a person counting texts at eleven
Orders across texts, voicemails and emails, counted by hand
Totals added on the back of a docket, once, by whoever is up
A line missed means a café opens short in the morning
Over-baking to be safe, then binning it at ten
Cut-Off, Totals, Bake, Deliver
Cafés order their own way
Through your branded app and online store, or by email and text exactly as they do now. Everything lands in the same list rather than across three phones.
The cut-off closes the night
Set it once and the app enforces it — a different time on each day of the week if that is how you run, with individual accounts on their own terms.
Tomorrow’s numbers settle themselves
The moment the cut-off passes, every order in the system is totalled by product, with standing orders already counted in. No adding up dockets.
Bake, pack, deliver, invoice
Pick slips run in delivery-run order, the run goes out with a live ETA per stop, and the invoice is raised from what actually went in the crate.
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At cut-off, tomorrow’s numbers are settled
The most expensive decision a wholesale bakery makes each night is how much to bake, and it is usually made by one person counting messages. Once your cut-off passes, Open Pantry totals every order by product — 386 sourdough across 41 orders, 52 trays of croissants across 33 — so the number on the bench is the number that was ordered.
- Every order totalled by product once the cut-off passes
- Standing orders already counted, not added separately
- Order-driven quantities — Open Pantry totals what was ordered
- It does not write your bake sheet or schedule your production
The nine o’clock orders, in one place by ten
Cafés order late, and they order however is quickest for them — a text on the way out, an email from the office, a photo of a scribbled list. All of it lands in the same order list. Emailed, texted and photographed orders can be read and turned into real orders automatically with AI order capture, which sits on the Enterprise plan.
- Your branded app and online store, plus email and text
- One list, sorted by delivery run rather than arrival time
- AI order capture reads emailed, texted and photographed orders
- AI capture is an Enterprise-plan capability — see pricing
Regulars fill themselves in, and the rest takes one tap
A café on the same order every week has it created for them on the cycle you agree, at that week’s price. For the nights in between — because a bakery round is most-nights, not weekly — the venue repeats its last order in a single tap rather than rebuilding it, then adjusts for the weekend.
- Standing orders run every 7, 14 or 28 days
- Current prices applied each time one runs
- One tap repeats the last order for the nights in between
- Editable before it is placed, or saved as a pantry list
A cut-off that says no so you do not have to
Nobody enjoys telling a regular that eleven at night is too late for a five o’clock delivery. Set the cut-off once and the app does it, politely, every time. You can run a different time on each day of the week, and a café that genuinely needs different terms can have its own — along with its own delivery days, window and minimum.
- One cut-off per day of the week, not one for everything
- Delivery days, window and minimum order set per account
- Late orders roll to the next delivery day automatically
- Public holidays skipped without anyone remembering
- More product lines purchased
- 24%
- Your always-on branded store and app put your full range in front of customers, so baskets grow.
- Less order-processing cost
- 95%
- AI order capture and auto-invoicing remove the manual keying between order and books.
- Fewer picking errors
- 80%
- Tablet pick & pack with FEFO lot and expiry tracking catches shorts and wrong items before they ship.
Real gains suppliers report after moving ordering, fulfilment and invoicing onto Open Pantry.
Sits On Top of the Accounting You Already Run
Trusted by M&J Chickens
- $175m+
- Annual turnover
M&J Chickens run the same overnight shape a wholesale bakery does — orders arriving late, production before dawn and venues expecting delivery at opening. Open Pantry moved their ordering out of calls and messages into one digital workflow.
“With Open Pantry, we launched our own fully branded ordering app — it’s helped us protect our customer base, move to digital ordering, and deliver a much better experience to our venues.”
You pay for the guess either way.
Counting orders by hand at eleven at night produces two kinds of error, and both cost money. Under-bake and a café opens short, which is the expensive one because it is the one they remember. Over-bake and it goes in the bin at ten the next morning, quietly, every day. Neither is a discipline problem — it is what happens when the number has to be assembled by a tired person from messages on three devices. Let the cut-off assemble it instead.
Questions Wholesale Bakeries Ask
Does Open Pantry tell me how much to bake?＋
How late can cafés order?＋
Are standing orders included in the totals?＋
Can a café have a nightly repeating order?＋
What if cafés keep texting their orders?＋
Can each café have its own delivery days and minimum?＋
Can different cafés pay different prices?＋
How do deliveries work?＋
When are invoices raised?＋
How long does it take to get going?＋
Bake to the Number, Not to the Fear
Join 600+ Australian suppliers running their ordering, fulfilment and invoicing on Open Pantry.
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