MYOB Integration: Wholesale Orders Straight Onto Your Company File
Open Pantry connects your wholesale operation to MYOB AccountRight. Run products, customer pricing, picking and delivery in Open Pantry; when an order is finalised its invoice is recorded on your MYOB company file — against the income account and tax codes you already use, matched to the customer and items you already have, and never typed twice.
- Finalised orders recorded as MYOB invoices automatically — or on your say-so
- MYOB customers and items seeded in before go-live, so nothing duplicates
- Income accounts, GST codes and freight mapped once to your own accounts list
★★★★★ Trusted by 600+ suppliers across Australia
The order is already done. Why is someone typing it into MYOB?
Every delivered order keyed a second time onto the company file
Duplicate cards and duplicate items, because nothing was matched first
GST-free produce and taxable freight decided line by line, from memory
Nobody can say which invoices actually reached MYOB this week
Connect MYOB Once, Then Let It Run
Connect your company file
Authorise MYOB AccountRight from Open Pantry and choose the company file you invoice from. Read-only to start with — nothing is written to MYOB at this stage.
Preflight and choose the source of truth
The onboarding wizard checks the connection, then asks which system leads for customers, products, pricing and stock. Your answer governs everything that follows.
Seed your existing MYOB records
Your MYOB customer cards and inventory items are pulled into a staging area and matched against Open Pantry first. You review the matches before a record is created on either side.
Invoices flow as orders finalise
From then on, finalising an order records its invoice on the company file, with the income account, tax codes, customer and items already resolved. Every invoice shows you its own sync status.
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Seeded from MYOB, staged before anything is written
If your customers and items already live on the company file, that is where setup starts. Open Pantry imports them into a staging area, matches them against your Open Pantry records, and shows you what it matched and what it is unsure about. Nothing is created in MYOB, and nothing is overwritten in Open Pantry, until you say so.
- MYOB customer cards and inventory items imported into staging first
- Preflight checks and an explicit source-of-truth choice before seeding runs
- Confident matches linked automatically; the rest queued for you to review
- Re-runnable later — connect first, tidy up over a week if you would rather
A finalised order becomes an invoice on the company file
Finalise an order in Open Pantry and its invoice is recorded in MYOB — customer, line items, the quantities actually picked, delivery, income account and tax codes all carried across. AccountRight has no draft state, so an invoice arrives recorded and ready; if you would rather keep a human gate, leave automatic sending off and push invoices yourself.
- Invoices carry the quantities that were picked, not the quantities ordered
- Automatic on finalise, or sent from the order when you are ready
- Payments taken in Open Pantry are recorded against the MYOB invoice
- Invoice status is checked back, so a settled order stops being chased
Your income accounts, your GST codes — mapped once
Sales post to the income account you nominate from your own accounts list, not one we picked for you, and tax follows the MYOB tax codes already on the file. That matters more in food than in most trades: fresh produce is GST-free, the freight line on the same invoice is not, and getting it wrong is a BAS problem months later.
- Default income account, or a different one per product category
- GST-free and taxable lines on the same invoice, treated correctly
- Freight and card-processing fees mapped to their own accounts
- Set at onboarding with your bookkeeper, then left alone
Customers and items matched — and failures you can see
Duplicates are what turn an accounting integration into a cleanup project. Open Pantry looks for the stored MYOB record first, then falls back to item number, email and exact name before it will create anything new. And when a sync does fail — an expired connection, a locked period, an account that was removed — that invoice is listed as failed, not quietly dropped.
- Stored MYOB IDs preferred; item number, email and name as fallbacks
- Missing customers or items created only when there is no match
- Every invoice shows Awaiting sync, Synced or Sync failed
- Failed invoices are listed together and can be retried
- More product lines purchased
- 24%
- Your always-on branded store and app put your full range in front of customers, so baskets grow.
- Less order-processing cost
- 95%
- AI order capture and auto-invoicing remove the manual keying between order and books.
- Fewer picking errors
- 80%
- Tablet pick & pack with FEFO lot and expiry tracking catches shorts and wrong items before they ship.
Real gains suppliers report after moving ordering, fulfilment and invoicing onto Open Pantry.
MYOB Is One of Eleven Ledgers We Connect To
Trusted by M&J Chickens
M&J Chickens use Open Pantry to move ordering out of calls and messages and into one digital workflow — giving customers a smooth ordering experience and giving the team fewer errors and less admin.
“With Open Pantry, we launched our own fully branded ordering app — it’s helped us protect our customer base, move to digital ordering, and deliver a much better experience to our venues.”
A CSV export is not an integration.
Exporting a file and importing it into MYOB moves the typing around; it does not remove it. Nothing is matched, so cards and items breed. Nothing is mapped, so GST is decided by whoever is doing the import that day. And nothing reports back, so the first sign that a week of invoices never landed is a customer asking why they have not been billed. A sync built into the system that raised the invoice knows what was picked, who it was for and which account it belongs in — and tells you when it could not deliver it.
Questions Suppliers Ask About the MYOB Integration
Does Open Pantry integrate with MYOB?＋
Which MYOB product does the integration work with?＋
Do invoices arrive as drafts in MYOB?＋
Do invoices go across automatically, or do I send them?＋
Can Open Pantry import the customers and items I already have in MYOB?＋
Will it create duplicate customers or items in MYOB?＋
Which income account do invoices post to?＋
How is GST handled on food lines?＋
Do payments and credits sync as well?＋
Which plan includes the MYOB integration?＋
Works Even Better With
Accounting Sync
The same sync engine behind Xero, QuickBooks and eight more ledgers.
Explore →Auto-Invoicing & Payments
The invoices that reach MYOB are raised automatically from packed orders.
Explore →Credits & Returns
Credits raised on a short delivery follow the invoice onto the company file.
Explore →Connect MYOB Once. Stop Re-keying Invoices.
Join 600+ Australian suppliers running their ordering, fulfilment and invoicing on Open Pantry.
Setup done for you · Cancel anytime · Your data stays yours