Fruit & Veg Wholesale Ordering: Every Order In By Cut-Off, On Today’s Prices
Open Pantry is ordering software for fruit and vegetable wholesalers. Venue orders arrive through your own app, by email or by text and land in one list before your cut-off; your prices change the morning the market changes; standing orders place themselves; and lot and use-by are tracked to the carton so the oldest stock leaves first.
- Every order, however it was sent, in one list by cut-off
- Change your prices in the morning — every customer sees them immediately
- Standing orders place themselves, on the current price
★★★★★ Trusted by 600+ suppliers across Australia
Produce moves faster than the paperwork behind it
Orders arriving by text, voicemail and email until 4am, then retyped
The market moved yesterday and the invoice still carries last week’s price
A price change rung around one customer at a time
Nobody knows what is short until the truck is loading
From the Market to the Van, on One System
Load your catalogue and prices
Your product list comes across from the spreadsheet you already price from — cartons, bunches, trays and each, with the prices you charge today.
Venues order their own way
Through your branded app and online store, or by email and text exactly as they do now. Every channel lands in the same list, with your cut-off closing it.
Prices change when the market does
Re-upload your sheet or edit a line, and the new price is live for every customer straight away — with contract customers still on their own list.
Pick, deliver, invoice
Pick slips run on a tablet in run order, oldest lot first, and the invoice is raised from what was actually picked as the run goes out.
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When the market moves, your catalogue moves with it
Produce pricing is not a quarterly exercise. Upload the sheet you already price from and Open Pantry matches it against your existing catalogue and updates the prices on the products you already have — no re-creating lines, no duplicate items. The change is live for every customer the moment the upload finishes.
- Bulk update by spreadsheet, matched to the products you already sell
- New prices live immediately — no waiting for an overnight job
- Contract customers keep their own price list underneath
- One venue can hold its own price on one line without a second catalogue
Every order in by cut-off, in one list
The orders that used to be spread across a phone, an inbox and a notepad arrive in the same place. Venues that want an app get your app; venues that want to keep emailing keep emailing. Your cut-off closes the day, and what is in front of the packers at 4am is the whole day’s work, sorted by delivery run.
- Your branded app and online store, plus email and text orders
- One list, sorted by delivery run rather than by arrival time
- A cut-off that closes the day instead of a phone that keeps ringing
- Shorts flagged at pack, not discovered at the door
The order that places itself every week
A restaurant that takes the same box of greens every Tuesday should not have to type it every Tuesday. Save it once as a standing order and Open Pantry creates the real order for them on the cycle you agree — priced at whatever the price is that week, not whatever it was when the standing order was set up.
- Runs every 7, 14 or 28 days on the cycle you choose
- Current prices applied each time it runs
- Account status and credit re-checked before it places
- Paused or edited at any time, without deleting it
Oldest stock leaves first, without anyone deciding
Shelf life is measured in days, so the decision about which carton goes out cannot sit with whoever happens to be picking. Lot and use-by are tracked on the carton, and the pick list is ordered first-expired-first-out — which also means a recall question is a search rather than a morning of paperwork.
- Lot and use-by held against the carton, not in someone’s head
- Pick lists ordered first-expired-first-out automatically
- Traceable in both directions when you need it
- Less written off at the back of the coolroom
- More product lines purchased
- 24%
- Your always-on branded store and app put your full range in front of customers, so baskets grow.
- Less order-processing cost
- 95%
- AI order capture and auto-invoicing remove the manual keying between order and books.
- Fewer picking errors
- 80%
- Tablet pick & pack with FEFO lot and expiry tracking catches shorts and wrong items before they ship.
Real gains suppliers report after moving ordering, fulfilment and invoicing onto Open Pantry.
Sits On Top of the Accounting You Already Run
Trusted by M&J Chickens
- $175m+
- Annual turnover
Fresh-food wholesalers run on early mornings and thin margins. Open Pantry moves ordering out of calls and messages into one digital workflow — fewer errors, less admin, and a better experience for the venues you deliver to.
“With Open Pantry, we launched our own fully branded ordering app — it’s helped us protect our customer base, move to digital ordering, and deliver a much better experience to our venues.”
The 4am phone round does not scale. It just gets earlier.
Taking produce orders by phone and paper works until it does not. Every extra venue is another call, another price to remember, another chance the number written at 3am is not the number that gets picked. Software does not make the mornings less early — it makes the sixtieth venue cost what the sixth did, and it means the price you agreed this morning is the price on the invoice tonight.
Questions Produce Wholesalers Ask
Is Open Pantry built for fruit and vegetable wholesalers?＋
Can I change my prices when the market changes?＋
Can different customers pay different prices for the same product?＋
Do my customers have to use an app?＋
How do standing orders work?＋
Can I set an order cut-off so the phone stops at a sensible hour?＋
How does Open Pantry handle short shelf life?＋
What happens when we are short on the day?＋
Does it connect to my accounting system?＋
How long does it take to get going?＋
Works Even Better With
See It Running on Your Own Produce List
Join 600+ Australian suppliers running their ordering, fulfilment and invoicing on Open Pantry.
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