Sage Integration: Finalise the Order, the Invoice Is Already in Sage
Open Pantry connects your wholesale operation to Sage Accounting. Run products, customer pricing, picking and delivery in Open Pantry; when an order is finalised its sales invoice is created in Sage automatically — posted to your own ledger accounts and tax rates, matched to the contact you already have, and never typed a second time.
- Finalised orders become Sage sales invoices, with picked quantities
- Your Sage contacts and products matched before go-live, so nothing duplicates
- Payments recorded against the invoice, and Sage payment status read back
★★★★★ Trusted by 600+ suppliers
The order is already done. Why is someone typing it into Sage?
Every delivered order keyed a second time into Sage by hand
Duplicate contacts, because an import never matched what was already there
Tax treatment and freight decided line by line, from memory
Nobody can say which invoices actually reached Sage this week
Connect Sage Once, Then Let It Run
Sign in to Sage
Connect from Open Pantry with your Sage sign-in and choose the business you invoice from. Nothing is written to Sage at this stage.
Preflight and choose the source of truth
The onboarding wizard checks the connection, then asks which system leads for customers and products. Your answer governs what happens next.
Match your existing Sage records
Your Sage contacts, products, ledger accounts and tax rates are read into a staging area and matched against Open Pantry. You review the matches before anything is created.
Invoices flow as orders finalise
From then on, finalising an order creates its sales invoice in Sage with the contact, ledger accounts and tax rates resolved, and each invoice shows its own sync status.
Free trial · Cancel anytime
Matched from Sage, staged before anything is written
If your customers and products already live in Sage, that is where setup starts. Open Pantry reads your contacts, products, ledger accounts and tax rates, matches them against your Open Pantry records, and shows you what it matched and what it is unsure about. Nothing is created in Sage, and nothing is overwritten in Open Pantry, until you say so.
- Sage contacts and products read into staging, not straight into your data
- Ledger accounts and tax rates read so mapping uses your own
- Confident matches linked; the rest queued for you to review
- An explicit source-of-truth choice before seeding runs
A finalised order becomes a Sage sales invoice
Finalise an order in Open Pantry and its sales invoice is created in Sage — contact, line items, the quantities actually picked, delivery and tax all carried across. If the customer is new to Sage, the contact is created for you; if they already exist, the invoice attaches to them.
- Invoices carry the quantities that were picked, not the quantities ordered
- Contacts matched first, created only when there is no match
- Send automatically on finalise, or yourself from the order
- An invoice can be voided in Sage from Open Pantry when an order is reversed
Your ledger accounts, your tax rates — mapped once
Sales post to the ledger account you choose, freight to its own account, and every line follows the Sage tax rates you already use. For liquor suppliers, wine equalisation tax posts to its own account — and an invoice carrying WET without a WET account is stopped before anything reaches Sage.
- Sales and freight mapped to your own ledger accounts
- Tax-free and taxable lines mapped to your Sage tax rates
- Wine equalisation tax posted to its own ledger account
- Set at onboarding with your bookkeeper, then left alone
Payments both ways, and purchase bills too
Payments taken in Open Pantry are recorded against the matching Sage invoice, and when an invoice is paid in Sage that status comes back, so an order is not chased after it has been settled. Supplier invoices you process in Open Pantry can post to Sage as purchase bills. Every invoice shows whether it is awaiting sync, synced or failed.
- Open Pantry payments recorded against the Sage invoice
- Sage payment status read back to settle the order
- Supplier invoices posted to Sage as purchase bills
- Per-invoice sync status, with failed invoices listed for retry
- More product lines purchased
- 24%
- Your always-on branded store and app put your full range in front of customers, so baskets grow.
- Less order-processing cost
- 95%
- AI order capture and auto-invoicing remove the manual keying between order and books.
- Fewer picking errors
- 80%
- Tablet pick & pack with FEFO lot and expiry tracking catches shorts and wrong items before they ship.
Real gains suppliers report after moving ordering, fulfilment and invoicing onto Open Pantry.
Sage Is One of the Ledgers We Connect To
Trusted by M&J Chickens
- $175m+
- Annual turnover
M&J Chickens use Open Pantry to move ordering out of calls and messages and into one digital workflow — giving customers a smooth ordering experience and giving the team fewer errors and less admin.
“With Open Pantry, we launched our own fully branded ordering app — it’s helped us protect our customer base, move to digital ordering, and deliver a much better experience to our venues.”
A CSV export is not an integration.
Exporting a file and importing it into Sage moves the typing around; it does not remove it. Nothing is matched, so contacts and products breed. Nothing is mapped, so tax is decided by whoever runs the import. And nothing reports back, so the first sign that a week of invoices never landed is a customer asking why they have not been billed. A sync built into the system that raised the invoice knows what was picked, who it was for and where it belongs — and tells you when it could not deliver it.
Open Pantry for food suppliers in the United States
US food and beverage wholesalers use Open Pantry to take orders from restaurants, cafés and venues online, with every order flowing to picking, invoicing and accounting.
- Plans priced in
- USD — see US pricing
- Accounting sync
- QuickBooks Online and Xero
- Supplier directory
- 2,100+ US wholesale food & beverage suppliers
Can US food suppliers use Open Pantry?
Yes. Wholesalers and distributors in the United States use Open Pantry to take orders from restaurants, cafés and venues through their own branded ordering app and online store. Plans are priced in USD, and orders and invoices sync with QuickBooks Online and Xero.
Is there a free plan for suppliers in the United States?
Yes. The free plan lets you list products and receive unlimited orders. Paid plans add accounting, inventory and delivery tools, come with a free trial and are priced in USD.
Questions Suppliers Ask About the Sage Integration
Does Open Pantry integrate with Sage?＋
Which version of Sage does it connect to?＋
Do invoices go across automatically?＋
Can Open Pantry use the customers and products already in Sage?＋
Will it create duplicate contacts in Sage?＋
How are ledger accounts and tax handled?＋
Do payments sync?＋
Do credit notes sync to Sage?＋
Can supplier bills go to Sage as well?＋
Does it sync prices from Sage?＋
Which plan includes the Sage integration?＋
Works Even Better With
Connect Sage Once. Stop Re-keying Invoices.
Join 600+ Australian suppliers running their ordering, fulfilment and invoicing on Open Pantry.
Setup done for you · Cancel anytime · Your data stays yours