Uploading a big stack of invoices at once

Quick answer: Drop as many invoices as you like — a handful or the whole year — onto Orders & Invoices → Invoices or step 1 of the setup wizard. Open Pantry checks every file first, uploads them in small batches, keeps going if your connection drops, and emails you when a large stack has been read. You don’t need to stay on the page.

What you can upload

• PDFs, photos (JPG, PNG, WEBP, HEIC) and spreadsheets (CSV, XLSX, XLS).
• Up to 15 MB and 25 pages per file.
• Not supported: Word, Pages or PowerPoint files (export them as PDF), videos (take a photo instead), zip files (unzip them first) and saved emails (drop the attachment in, or forward the email to your invoice address).

Every file is checked before anything is sent

If some files can’t be taken, you’ll see N files we can’t take yet, with each file named, the reason, and how to fix it. One bad file never holds up the rest:

• Upload the other N — send everything that’s fine.
• Remove — take one file off the list.
• Choose again — start the selection over.

The same file dropped twice is merged, so it isn’t uploaded twice. If every file is fine, this step is skipped.

Following the progress

A single progress line tells you where things are:

• Uploading — e.g. “96 of 220”. Reading starts as soon as the first files land.
• Reading your invoices — with a rough time left and how many “need a look”.
• All N read, or Finished — N of M read if some need your attention.

Click Details ▾ for the counts and the full file list, which you can filter by Needs a look, Read, Already had or Waiting. Click Add more to add files to the stack at any time.

If your connection drops

The upload pauses rather than failing. You’ll see Upload paused with how many files are already safely in. Open Pantry retries every 30 seconds and picks up where it stopped — files already uploaded are never sent again. Click Resume now to retry straight away.

You can walk away

The upload carries on while you move to another screen or on to your recipes. When a stack of 10 or more invoices has finished reading, we email you once with the totals and a list of any invoices that need a look, plus a link to open them. Invoices that need a look are also waiting in Orders & Invoices under Needs you.

For what happens to each invoice after it’s read, see Getting supplier invoices into Open Pantry and Reviewing an invoice.