Sending invoices to your accounting system

Once an invoice has been reviewed and confirmed, Open Pantry can push it into your accounting system as a purchase bill — so nothing gets re-keyed and nothing gets paid twice.

Connecting

Go to Account → Accounting and connect your provider — Xero, QuickBooks Online, MYOB, Sage or Zoho Books. You'll choose which expense account purchases go to and how GST is treated. The guiding rule: the bill posted to your accounting system totals exactly what the supplier actually charged — including their GST figure — never a re-derived number.

Sending

• Reviewed invoices appear in a Ready to send list on the Invoices tab.
• Send them one at a time, or use Send all to push the batch.
• Possible duplicates are deliberately left out of the bulk send — check them and send individually.
• Stock lines and charges (like delivery fees) are coded separately on the posted bill.
• Matched supplier credit notes post as bill credits against the supplier.

Keeping an eye on it

An activity log records every push, with a link to the bill in your accounting system and a retry button if a push fails. Auto-send is available if you'd rather reviewed invoices go across without a click — it's off by default.

The sync is one-directional: Open Pantry pushes reviewed bills in; it doesn't touch anything else in your accounting file.