Adding a new supplier from an invoice

The fastest way to set up a supplier — with their products and their prices — is to let Open Pantry read one of their invoices. There are three places this happens:

1. During setup (the onboarding wizard)

When you upload a batch of invoices during onboarding, Open Pantry detects which suppliers they came from and lists them for you to confirm. Confirming a supplier creates them in your account along with their products and prices, ready for your recipes to cost against. You can also invite them to join Open Pantry by email — see Getting set up.

2. From an invoice under review

When a bill arrives from a supplier who isn't in your account yet, the review screen offers "Save as a new supplier". A confirmation dialog lets you tidy things up before anything is created:

• Edit the supplier's name, phone and ABN as read from the invoice.
• Edit, remove, or re-match each product line — including matching a line to a product you already stock, so you don't end up with duplicates.

Saving creates the supplier, their products and their prices in one step, and records the delivery — awaiting a check-off, because nothing is ever marked "received" that nobody physically counted.

3. On the Add Supplier screen

Adding a self-managed supplier manually? You can upload one of their invoices there too, and their product catalogue and price list are built from it instead of being typed in.

One boundary to know

This only works for suppliers you manage yourself — suppliers who aren't on Open Pantry. A connected supplier's catalogue is theirs to manage, so they can never be created or overwritten from an invoice you upload.