Open Pantry Blog

The best restaurant food costing software in Australia prices recipes from what your suppliers actually charge, re-costs every dish when a price moves, and handles sub-recipes, yields and sales. The 2026 shortlist is Restoke, Loaded, MarketMan, Apicbase and Open Pantry, from a one-off $99 to $250 a month, plus free calculators.

The best B2B ordering platform for an Australian food supplier depends on the problem you need fixed. As at October 2026, Ordermentum suits venue reach, Fresho established fresh-produce operations from $499 a month, Upstock small suppliers starting free, SAAVI ERP-led distributors, and Open Pantry the whole job, free or from $149 a month.

Wholesale ordering software in Australia costs from $0 to over $1,000 a month. As at October 2026, Open Pantry and Upstock publish free supplier plans, entry paid plans start at $99 to $499 a month, and set-up fees run from $0 to $2,000. Compare year-one cost, including add-ons, payment fees and manual order entry.

To calculate food cost percentage, divide a dish's ingredient cost by its menu price ex GST and multiply by 100. In Australia, divide the menu price by 1.1 first: a $6.60 plate on a $29 menu price is 25.0%, not 22.8% (illustrative). Most Australian venues aim for 28–32% across the menu.

A food wholesaler can automate email, SMS and WhatsApp orders without a customer app by putting AI order capture behind the channels customers already use. It reads each message, identifies the customer, matches lines to the catalogue and their price list, and places the order in the same queue as online orders.

The best AI order entry software for food wholesalers is the one that does something useful after the order is read. At least seven vendors now read emails, texts and voice messages, so compare two things instead: whether the order flows on into picking, invoicing and accounts, and whether your corrections teach the system.

EDI and AI order entry solve different problems. EDI exchanges pre-agreed structured messages with large trading partners who require it; AI order entry interprets free-text emails, texts and WhatsApp messages from the long tail of independent venues. Most food wholesalers need both, landing in one order queue.

Catch weight software lets packers record each carton's actual weight at the pack bench and bills that weight on the invoice, with no re-keying from paper slips. In Open Pantry, packers type the weight or, on Enterprise, press PRINT on a connected RS-232 bench scale read by Chrome on a laptop or Chromebook.

EDI for food suppliers means receiving a supermarket's purchase orders electronically and sending back a PO response, advance shipping notice and invoice in the retailer's required format. Woolworths, Coles and Metcash all run EDI accreditation for suppliers. Open Pantry brings EDI purchase orders into Imported Orders, with the PO response deadline visible on each order.

Connect your Shopify store to Open Pantry and its orders import automatically into the same Imported Orders list as your emailed and EDI orders. Each line is matched to your catalogue by exact SKU, and when every line matches the order goes straight to picking; anything unmatched waits for review, so clean SKUs decide how much flows through untouched.

Manual order entry hides across phone, email, SMS, WhatsApp, voicemail, PDFs and rep notebooks, plus the rekeying between order, pick slip, docket and invoice. Cut it by consolidating channels, moving willing customers to self-service, using standing orders, applying AI order entry to the rest, and removing back-end rekeying.

Cutting off orders before delivery day works when the cut-off is set from your real operational lead time, published everywhere customers order, and enforced by the ordering system rather than by staff on the phone. Add a written emergency policy, move the cut-off earlier for peak periods, and give customers weeks of notice before tightening it.

Four platforms dominate wholesale food ordering in Australia and New Zealand. Ordermentum has the largest venue network, Fresho the most polished fresh-produce operations, Upstock the cheapest start. Open Pantry is the only one that runs buying, stock, picking, delivery, invoicing and payment in one system, tracks batches and expiry, and checks what was delivered against what was billed.

AI order entry reads the emails, texts, WhatsApp messages, voicemails and PDF purchase orders your customers already send, identifies the customer, matches each line to a SKU, applies that customer's price list, flags anything uncertain, and creates a draft order for your team to approve before it goes to picking and invoicing.

Last-minute order changes cost wholesale food suppliers far more than the five minutes it takes to edit the order: they interrupt picking, reshuffle delivery runs, waste short-shelf-life stock and pull owners into reconciliation work. The fix is a published, system-enforced cut-off, a clear late-change policy and data on who is causing the changes.

From 1 October 2026 businesses in Australia cannot add a card surcharge to eftpos, Mastercard, Visa or American Express payments. The RBA's Conclusions Paper of 31 March 2026 ended surcharging on debit and credit cards, cut interchange caps and added fee transparency rules. Suppliers who charge a card fee must remove it and move the cost elsewhere.

The main Ordermentum alternatives fall into three groups: marketplace platforms that emphasise buyer discovery, purpose-built operations platforms that focus on picking, delivery and invoicing, and generic wholesale tools adapted for food. Which suits you depends on whether you are still buying customer acquisition or already own your customer book.

Set minimum order values by working out the true cost to serve each account, then applying different thresholds by customer type, delivery zone, order frequency or average spend. Offer a small order surcharge as an alternative to blocking the order, keep exceptions dated, communicate the policy early and let your ordering platform enforce it automatically.

Customers keep phoning because it feels faster than your portal, so fix the friction before blaming habits. Make the portal mobile-friendly and personalised, train your top five customers first, use cut-off times as a reliability incentive, turn check-in calls into onboarding moments, and show customers the order history and spend data they gain.

The right time to invest in wholesale supplier software is slightly before the pressure becomes critical, not during a crisis. Signs the window is open include processing more than about 20 orders a week manually, adding customers regularly, several people touching orders, considering an admin hire, or a bad month for errors.